The Hillbrook Auction, a fun and engaging evening of community, is an annual fundraiser that benefits Flexible Tuition at Hillbrook.


Organized by the Hillbrook School Parent Council (HSPC) and the Office of Advancement, the annual Auction is one of the school's largest community-building events and a critical fundraiser for Flexible Tuition Grants at Hillbrook.

Over 1 in 5 of our families receive Flexible Tuition Grants. This is one key way we strengthen our community by making the whole Hillbrook experience accessible to families from diverse economic backgrounds. We know that diversity strengthens the educational experience for each of our students.

This memorable evening includes live and silent auctions, a raise-your-paddle opportunity called “Stand Up For Students”, dinner, dancing, and live entertainment.
 
We deeply appreciate our community's commitment to coming together and contributing in many ways to the Auction. Whether you are seeking to donate, advertise, or sponsor this great event, you can find all forms here.

Thank you in advance for your valuable support of our school.

Auction 2018 Catalog



Hillbrook Auction FAQs

List of 5 frequently asked questions.

  • Q. What is the Auction?

    • The Auction is our community celebration benefiting Flexible Tuition  at Hillbrook.
    • All Auction proceeds support Flexible Tuition at Hillbrook; over 1 in 5 families receive Flexible Tuition Grants. We know that this is one way to strengthen our school and community.
    • Last year, the Auction raised over $630,000!
    • The Auction is attended by current and former Hillbrook parents, grandparents, faculty, staff and their guests.  It is an all-school, community-building event
    • The event includes a live and silent auction, sign-up parties and activites, raffles, games, and more!
    • This Auction is sponsored by the Hillbrook School Parent Council (HSPC).
  • Q. What can I expect on the night of the Auction?

    • Save this year’s date: Friday, March 23, 2018 - coordinate your childcare and join us.
    • View Silent Auction items on the Hillbrook Auction Site by GiveSmart in March. Once you register, you can bid and sign-up for parties anytime after the Silent Auction goes live on Wednesday, March 14 at 6 PM.
    • Silent Auction - Bidding on Silent Auction starts prior to the Auction on the Hillbrook Auction Site by GiveSmart and ends at 11PM the night of the Auction. Guests in attendance and those joining from afar can expect an alert when the Silent Auction is about to end. If you attend the Auction, remember to bring your mobile device with a full charge.
    • Live Auction - Everyone will be seated for the Live Auction and begin bidding on once-in-a-lifetime experiences.
    • Seating is generally organized by grade. If you have a request, fill in the seating request field when purchasing tickets; we do our best to accommodate.
    • Premium Wine Bar - A beloved Hillbrook tradition, these wines are donated from the private collections of Hillbrook families. Premium wine starts at $25/glass. Tickets are available on the Hillbrook Auction Site by GiveSmart and at the event.
    • Food station dinner (vegetarian options will be available) and complimentary beer, non-premium wine, and cocktails are included in the price of the ticket.
    • Dress is spring-inspired or cocktail attire.
    • We will also celebrate of the graduating 8th grade class. Hillbrook’s 8th grade class welcomes Auction attendees before heading off to their own celebration with chaperones!
    Overnight accommodations are available at the Dolce Hayes Mansion.
  • Q. What is Stand Up For Students?

    • A highlight of the Live Auction, all are invited to raise their paddles to benefit our Flexible Tuition at Hillbrook.
    • This opportunity welcomes participants to raise their paddles at various levels, ranging from $100 to $30,000 - 100% raised goes directly to benefit Flexible Tuition Grants.
    • This year, we are also offering several “Stand Up For Students”-themed items available in the Silent Auction.
    • We invite our entire community to join together for this effort.
  • Q. What do I need to know about the Hillbrook Auction Microsite by GiveSmart?

    • To enable mobile bidding, respond to the welcome text you receive from “24700” with your first and last name.
    • Once you register with GiveSmart, you can purchase tickets, sponsor the event, bid on Silent Auction items (after March 14 at 6PM), and sign up for Auction Parties (after March 14 at 6PM). After registering, you will be sent a unique URL via text message and email.
    • This URL is unique to you and will provide you with the following features:
      • View detailed item information and current bid status
      • Bid anytime, anywhere during the Silent Auction
      • Set a maximum bid
      • Receive alerts when you’ve been outbid
      • Personalize an item ‘watch list’ for you favorite listing
      • View items you’ve won
  • Q. I still have questions. What can I do?

    Please reach out to Cathy Carlson or Megan Frame. The Auction co-chairs are also available for any questions you might have. Looking forward to seeing you on Auction night!


How can I get involved and support the Auction?

List of 7 frequently asked questions.

  • Q. How do I attend the Auction?


  • Q. What can I donate to the Silent Auction or Live Auction?

    • Top-selling items include:
      • Vacation homes, condos, and getaways (e.g. beach, ski, adventure - all are welcome!)
      • Airline miles to round out a getaway package
      • Sports, concert, event tickets, and experiences
      • Access to private golf courses, planes, tours, and workspaces
      • Wine, top shelf liquor, and restaurant gift certificates
      • Professional or hobby expertise
    To contribute, please fill out the Auction Donation Form located on this page or reach out to Auction co-chairs.
  • Q. What are some volunteer opportunities?

    • We are seeking help with the following:
      • Auction catalog writers
      • Silent Auction and Party solicitation volunteers
      • Communications and marketing volunteers
      • Sponsorship and advertising volunteers
      • Silent Auction Display
      • Assemble baskets at Class Basket Building Party
      • Day-of-Auction set-up help
    Reach out to Cathy Carlson, Megan Frame, or Auction co-chairs to volunteer.
  • Q. What are class baskets?

    • Themed baskets are created by the HSPC with contributions from the Hillbrook parent community.
    • View our class basket wish lists by grade and buy direct from Amazon. Read Hillbrook Happenings for details!
    • You are also welcome to purchase items from any grade level’s list or donate any other item that relates to a theme.
    • Drop off donations at the Front Office anytime through March 14.
    Please join us for the Class Basket Assembly Party. Read Hillbrook Happenings for details!
  • Q. What is an Auction Party?

    • Experiences or parties are imagined and sponsored by our own parents and teachers.
    • Limited spots based on experience activity, so be sure to purchase early!
    • Available for purchase on the Hillbrook Auction Microsite by Givesmart (You can view Auction Parties starting in March 2018.)
    • Example experiences include: Camping with Ms. Schilly (a weekend camping trip to Big Basin for 3rd-6th graders) and PJs and Pillows (an after school student party at Hillbrook for JK-3rd graders).
    Interested in getting involved or brainstorming a party? Reach out to Cathy Carlson, Megan Frame, or one of the Auction co-chairs.
  • Q. How do I sponsor the costs of the Auction or Faculty/Staff Auction Tickets?

    • Sponsor the costs of the Auction or Faculty/Staff Auction Tickets on the Hillbrook Auction Site by Givesmart.
    • Your company can also sponsor costs of the Auction using our Business Sponsorship and Advertising Form located on this page.
    • Based on your level of support, complimentary tickets, name recognition, and free advertising opportunities are available.
  • Q. How do I advertise in the Auction Catalog?

    • Your business or an associated business can purchase an advertisement in our Auction Catalog.
    • Families (and particularly those in 8th grade) have the opportunity to purchase a student advertisement in our Auction Catalog. Download the Family Sponsorship and Student Advertising Form from this page. If you would like to see some examples, visit Cathy Carlson and Megan Frame’s office.
    • Our Auction Catalog gains visibility with over 300 families in our community.


Auction Photos

An independent Junior Kindergarten -8th grade school in Los Gatos since 1935

300 Marchmont Drive
Los Gatos, CA 95032
 
 
(408) 356-6116 | info@hillbrook.org